Add Merchandise Page

New Order

When ordering merchandise for a constituent, the Add Merchandise page is the part of the order process where you select the merchandise to include in the merchandise cart item. Merchandise is a type of product in Nimble AMS, and is created with information on the merchandise, pricing, inventory, and shipping weight.

When you are done using this page, the selected merchandiseproducts are added to a merchandise cart item, which is added to the cart.

  Show Me an Image...

Getting Started

Choosing a Customer

You can use Customer to select the constituent who is the customer purchasing the merchandise. This determines who will be listed on the merchandise cart item. By default, the Bill To account for the cart is selected as the customer but you can change this by entering constituent's full or partial name and clicking Nimble AMS, Staff View, Button, Lookup. If more than one account is found that matches the name entered, a message displays to let you know and you can choose which account to use as the customer.

Choosing an Entity

If your association has multiple entities, you can use Entity to select the entity offering the merchandise product(s) you would like to select. By default, the configured primary product is selected.

Choosing a Price Class

You can use Price Class to select the price class to use for the customer which controls the prices for the displayed merchandiseproducts. If the customer is a current member, the selection defaults to Member. If the attendee is not a member, the selection defaults to Default.

Viewing Merchandise

Merchandise displays in groups of 15 by default, but you can click to show 10 products or 20 products in the Product List section as well. If there are multiple groups of products, you can browse merchandise by clicking to move to the next group or back to the previous group. Some information displays for each product:

  • Product—Merchandise product name, you can hover over the product name for more information.
  • Categories—The category or categories to which the merchandise product is linked
  • Inventory—Current inventory level for the merchandise product.
  • Unit Price—Unit price for the merchandise product based on the price class.

Searching Merchandise 

In addition to browsing through groups of merchandiseproducts, you can also select a category and type in Product Search, which shows a list of selectable results from which you can choose, and click Search to filter down the Product List section. 

When you click the Category List
, you'll see a list of categories and dynamic product categories. You can select an option in the Category List
 to filter and browse through the merchandiseproducts, and each type provides a different browsing experience.

  Show Me an Image...

Recently Purchased Merchandise

By default, Recently Purchased is selected and the Product List section displays the last 15 merchandiseproducts you have ordered, with the most recently ordered first. Administrators can customize this products category to fit the needs of your association.

  Show Me an Image...

All Merchandise

When you select All and click Search, the Product List section displays the first 15 merchandiseproducts for the selected entity sorted alphabetically. You can browse and search to find the merchandiseproduct you are looking for. Administrators can customize this products category to fit the needs of your association.

  Show Me an Image...

Merchandise Category

When you select a category and click Search, the Product List section displays the merchandiseproducts in the selected category.

  Show Me an Image...

All categories in the Category List
 are listed without hierarchy, even if they are linked to other categories as sub-categories.

Also, if you if your org has no category records with category product link, only the Recently Purchased and All product categories are available for selection. If you also disable all product categories, such as Recently Purchased and All, the Product List section displays all merchandise and offers no categories to from which to choose.

Selecting Merchandise

Merchandiseproducts in the selected category displays and you can hover over the product name to see some record detail or click to browse to the record for more information.

  Show Me an Image...

When you clickAdd on merchandise is added to the Selected Items section. 

If you change the Unit Price or the Quantity, you will see that adjustment in the line item price. The line item price is the total from the unit price Unit Price and the Quantity.

You can also click Remove to remove selected merchandiseproducts from the Selected Items section.

Also, a subtotal and selected item count displays under the Selected Merchandise section to help you keep track of the total selections.

  Show Me an Image...

Adding Selections

Once your selection is complete, you can click Save to add the cart item to the cart or Cancel to discard your selections. You will then be taken to the Verify Cart step.

If you forget to click Save and browse to another page, your selections will be lost.

Editing an Order

After submitting a cart, you may want to edit a cart item with merchandiseproducts if you need to correct a mistake, add or remove merchandise, change a quantity, or handle a partial return. The Add Merchandise page is the part of the order process where you add or remove merchandiseproducts included in the cart, or change the quantity or cost. When you're done using this page, the selected merchandiseproducts are added to the cart with the chosen quantity and price with deselected merchandiseproducts removed.

  Show Me an Image...

Reviewing and Adjusting Information

To help set context for changes to the cart item, you can review the selected customer and entity. These selections cannot be changed, but highlight to whom selections are designated to ship, and the entity offering the merchandise.

If you would like to change the customer or entity for merchandiseproducts in the cart, we recommend that you delete it on the Verify Cart Step of the order process and add a new cart item with your desired settings and merchandiseproducts selections.

Also, you can use Price Class to adjust the price class to use for the customer, which controls the prices for the displayed merchandiseproducts.

Adjusting Selections

When you're editing, the Selected Items section displays the previously selected merchandiseproducts, and displays the quantity and price for each.

You can browse and click Add to add additional merchandiseproducts and click Remove to remove selected merchandiseproducts from the Selected Items section.

In addition to changing selections, you can also adjust the Unit Price and Quantity. The price is of each is updated with each adjustment so you can see the impact of each change.

  Show Me an Image...

Adding Selection Adjustments

Once your adjustments are complete, you can click Save to add the updated cart item to the cart or Cancel to discard your changes. You will then be taken to the Verify Cart step.

If you forget to click Save and browse to another page, your selection adjustments will be lost.